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Missed work
Who this is for: Staff, office, duty lead, admin
What you'll achieve: Log when a scheduled weekly block or duty post did not happen, and see patterns
Staff can log their own items. Office and duty leads can log for anyone, confirm suggestions, and review school-wide patterns.
One tap (staff)
- Open My schedule.
- On a weekly block or duty, choose Did not happen. That saves immediately with reason Other.
- Optionally pick a reason (pulled away, cover, absence, meeting, other) and a short note. You can skip this.
- Use Undo if you logged by mistake.
The strip Mark anything that did not happen lists the same items for the day you have open.
Log for someone else
- Open Missed work.
- Choose the date, person, and scheduled item.
- Choose Did not happen.
Suggested misses
When someone is assigned to overlapping cover, SchoolRota may suggest that their weekly block did not happen. If you remove someone from a published duty, it may suggest that duty did not happen.
Suggestions never save as confirmed until a duty lead or office user confirms. Dismiss a suggestion if the work did happen.
This is separate from absences, unfilled posts on Today, and missed lunch breaks.
Patterns
The Missed work page shows counts by person, by item label, by reason, by weekly-block kind, and by week. Filter by kind (for example intervention) and share the URL. Download CSV for the selected date range. Analytics also has a short missed-work teaser, including awaiting-confirmation counts.
SchoolRota records staff time that did not happen. It does not track which pupils attended or missed a session.
On Today, an interventions card lists blocks for the selected day or operating week, clash counts, confirmed misses, and suggestions you can confirm or dismiss. Staff see their own blocks only.
Weekly email
Admins can send a branded Friday (or chosen weekday) report from Notifications → Automatic email settings. It covers the operating week the send day falls in, and reports interventions only unless you switch it to all missed work. Recipients come from the Weekly missed work notification rule (Owners and Admins on new schools). Empty weeks send nothing. Weeks with only suggestions still send, so the data can be confirmed. Quiet hours can hold a late-Friday send until digest time. See Notification rules.
Assistant
Duty leads and admins can ask chat to list, summarise, log, update, undo, confirm, or dismiss missed work. Pass commitmentKind (for example intervention) to match the Missed work filter. list_weekly_blocks lists which interventions (or other kinds) run on a weekday. Staff without chat access use My schedule. Chat cannot configure the weekly email: use Notifications, then search the docs.