Exports

Who this is for: Duty lead, Office, Admin, Viewer (export permission)
What you'll achieve: Download week packs or single-day files for sharing and analysis

Requires role

export.create

Week pack (Mon–Fri)

Week exports always cover Monday–Friday for the selected week.

Format	Use
Spreadsheet (XLSX)	Person board + zone rotas
Word (DOCX)	Branded document for circulation
Print pack (HTML)	Open in browser → Print
Save as PDF	Use the browser print dialog

Steps

1. Open Exports (or the Timetable week export menu).
2. Select the week.
3. Choose the format and download.

Single day

Format	Use
CSV	Flat analysis
XLSX	Duties + Commitments sheets
ICS	Calendar import (subscribe / download)
Outlook write-back	Post-pilot: push to staff Outlook when integration enabled — see Outlook calendar
Print / PDF	Noticeboard / email attachment

Steps

1. Choose the date.
2. Select the format.
3. Download.

Publish first?

Exports reflect the current day revision data. For staff-facing packs, publish the day first so the export matches what was notified.

Branding

Word and print packs use school branding and stamp a SchoolRota watermark where applicable.

What happens next

• Analytics
• Timetable views

Troubleshooting

Problem	What to try
Empty export	Build the day/week on Today first
Wrong week	Check the week picker (Mon–Fri window)
PDF looks wrong	Use Print → Save as PDF with background graphics enabled